Account Coordinator - Refinery
About the job
The Refinery is an award-winning entertainment advertising agency based out of Los Angeles, CA. We work with all of the major studios producing social, digital, and print creative campaigns for theatrical, television & streamer clients.We are looking for candidates who embody our core values – Refiners are talented, kind, client-focused, ego-free, and passionate. We work virtually but have maintained a culture where caring for each other remains a top priority. We still come together to celebrate – from fun team events to birthdays to our favorite holiday: Halloween! We work hard to make sure everyone feels like part of the team.Enough about us, here's what we're looking for:
Responsibilities:
You will work directly with an internal creative team to coordinate projects for film and streaming
Report to the VP Creative Services and Accounts team members
Manage and organize client assets and deliverables on an internal server
Assist in cross-department requests with Production, Finishing, and Photo teams
Schedule internal and external creative kick-offs and reviews
Participate in internal and external kickoff meetings to ensure accurate recording of notes
Utilize project management tools and messaging services to distribute client notes
Upload final deliverables to client-specific locations, as required
Assist in organizing presentations for delivery
Assist in QCing all deliverables before they leave the agency, including proofreading all typography, comp numbering, and final deliverables
Assist in managing and scheduling creative staff
Assist in scheduling and onboarding freelancers
Assist in ensuring final deliverables are cataloged on company Google Drive, website, and submitted for industry awards
Serve as backup for the Accounts team after hours and during vacations, occasionally handling client-facing tasks like sending presentations and distributing notes to the team
Requirements:
Two years of experience in a project management role
Confident communicator who's comfortable interfacing with multiple art directors and contributing within a fast-paced creative team
A collaborative, personable, and positive approach to work both internally and with clients
Ability to manage competing priorities and deadlines
Willingness to adapt your schedule to meet project needs
Highly organized with strong attention to detail
Ability to be proactive and self-sufficient in a remote team environment
Beginning to intermediate knowledge of Photoshop and design
Passion for film, TV, and pop culture
Bonus:
Background in writing, art and/or design
Experience with project management tools (Motion AI, Slack, Google Slides)
Experience in advertising/marketing and/or entertainment
Official working hours are 9:30am – 6:30pm PST. However, late hours are common to meet client deadlines.
This position is remote, but applicants local to Los Angeles/on PST preferred.
Salary Range
$22 - $29/hr
The rate offered will depend on qualifications, years of relevant experience, and skillset. We still encourage you to apply if your requirements fall outside the stated pay range.
Benefits
Fully-Remote Agency*
401K
Dental
Vision
Medical
Life Insurance and AD&D Coverage
Paid Time Off for New Parents
Assistance with Ongoing Education and Professional Development
Employee Referral Incentive Program
Wellness Program with Lifestyle Reimbursement Options
Flexible Spending Account (FSA) for Healthcare Expenses
Dependent Care Flexible Spending Account (DCFSA)
Access to Coworking Space Memberships
Participation in Employee-Led Resource Groups
Volunteer Time Off
Paid Vacation and Sick Leave
We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
